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Conference Schedule 2019

Wednesday, November 13, 2019

Professional Development Opportunities (PDOs)

PDO 1

IPEDS WORKSHOP

8:00AM-4:30PM

Best Practices Training

Pines Room

This workshop provides intermediate-level keyholder training, and is specifically designed for individuals who have led IPEDS data submissions at their institutions for at least one full reporting cycle. It features best practices in IR, as well as technical efficiencies in data management through Excel and in review and submission of IPEDS survey data. The workshop expands on the use of IPEDS data for benchmarking to address key institutional questions and needs. Participants should have experience with the “Use the Data” section of the NCES website, and a working knowledge of Excel.

 

Note: Participants are required to bring a MAC or PC laptop with wireless capability and Microsoft Excel.

 

PDO 2

Newcomers to Institutional Research

8:00AM-11:30AM

Larry Westermeyer, University Of Missouri, St. Louis

Joe DeHart, Ph.D., Des Moines Area Community College

Columbia Room

This popular workshop is designed for newcomers to IR – or anyone desiring a refresher! Each Institutional Research office is a unique entity shaped by an extensive assortment of internal and external forces. If you are new to IR and wondering what you’ve gotten yourself into, this PDO may provide some insight.

 

Presented by two experienced IR practitioners, this half-day workshop will touch on a wide variety of IR-related issues. Our focus is on breadth rather than depth. After introductions and listening to what you would like to take away from the day, topics planned include: some definitions of Institutional Research, IR models, identifying common functions of IR offices and how they meet institutional needs, project management, ethics, common definitions, reports and surveys, national data sets, technical skills, and business intelligence and statistics commonly used in IR.

PDO 3

 

Power BI: The Frosting on Your Data

1:00PM-4:30PM

Ray Willis, Barton Community College

Charles Perkins, Barton Community College

Columbia Room

When was the last time you enjoyed producing a data report and also felt confident the report was easily readable? Barton has been on a 6 year journey to transform how we deliver data and also keep our jobs enjoyable and meaningful. This transformation had to: require very little college funds, be sustainable, visually engaging, exportable to Excel, live from Ellucian Banner, static from Ellucian Banner (daily/hourly updates), static from Excel, easily updateable from excel, sort of live from Canvas Learning Management System, able to be published to Web, fine grained security, able to have indexes, work on mobile devices, etc….  Microsoft Power BI has been able to meet all of these criteria. Currently we have about 100 users of internal reports at a cost of just over $2,000 per year. Web users are no cost.

 

In this ½ day learning experience we will take someone from beginner to publisher.

          Overview

          Power BI Desktop

          Connecting to data sources

          Clean and transform data with Query Editor

          Manage data relationships

          Create and customize simple visualizations

          Slicers and tables

          Exporting data

          Dashboards and Apps

          Publishing and sharing

          Gateways and refreshing data

 

Outcomes:

           Understanding of how Power BI could integrate into their college reporting environment

          Understanding of live and static data feeds

          Understanding of the different types of data gateways.

 


 

Wednesday, November 13, 2019

Opening Reception

 

 

OPENING RECEPTION

5:00PM-7:00PM

Foyer

 

Welcome reception, hors d’oeuvres, cash bar

An opportunity to see old friends and find new ones.

 

Thursday, November 14, 2019

Networking & Logistics

 

EVENT

6:30AM-9:00AM

Breakfast (Hotel Restaurant)

7:30AM-12:00PM

Registration (Ballroom Foyer)

 

 

First Plenary Session

 

FIRST PLENARY SESSION

8:30AM-9:45AM

Salon A

Introduction

Bobbie Augspurger, MidAIR President

 

Keynote Address – Charles Perkins

 

Using Data to Help Others Succeed

In this session, Charles Perkins will share over 25 years of experiences working in technology and research. In his tenure, he deployed the first PCs, connected the college to the Internet, built the first websites, deployed email and numerous other technological advances. He has always used technology with the goal of helping others succeed. As data has grown and become more complex, we get to learn new low-cost tools to present data in a way so the recipient can learn something (hopefully useful) in less than a minute.

 

Networking

 

REFRESHMENT BREAK

9:45AM-10:15AM

Foyer

Refreshments served

 

 


 

Thursday, November 14, 2019

Concurrent Session 1

SESSION 1A

TRANSFORMING LIVES: TELLING OUR STORY THROUGH GRADUATE SALARIES

10:15AM-11:00AM

Salon B

John Clayton, Johnson County Community College

Randy Weber, Johnson County Community College

 

How can community colleges better tell their story? Johnson County Community College partnered with Equifax to track students’ income for five years after leaving. Disaggregation of salaries by several qualifiers (ex. completion, financial need, program of study, highest math level) were assessed to tell the story of student success..

 

SESSION 1B

COLLABORATING ACROSS INSTITUTIONS TO MANAGE A DATA COLLECTION INITIATIVE

10:15AM-11:00AM

Pines Room

Freddie Wills, Harris-Stowe State University

Stacey Bennett, Harris-Stowe State University

Carol Sholy, University of Missouri St. Louis

Jennifer Stefl, Lincoln University

Ann Patton, University of Missouri Columbia

Ashley Guyer, University of Central Missouri

 

Collaborating across institutions in higher education is challenging. The Missouri Louis Stokes Alliance for Minority Participation’s (MOLSAMP) Institutional Research Team will discuss how it came together to design and implement a process for defining, gathering and reporting data for a unique National Science Foundation research project. The team will focus primarily on how it navigated a set of complex data fidelity and integrity problems to advance the data collection initiative forward.

 

SESSION 1C

TRANSFORMING ASSESSMENT: MAKING DATA USEFUL THROUGH AUTOMATION AND VISUALIZATION

10:15AM-11:00AM

Columbia Room

Chris Urban, Kansas State University

 

This presentation will demonstrate strategies to promote programmatic use of assessment data through the use of data automation and visualization. These strategies foster programmatic autonomy and engagement in assessment, enabling faculty to improve learning and student success. The presenter will share adaptable practices to integrate assessment data from a variety of sources and present them in interactive dashboards for use by faculty, staff, and administrators.

 


Concurrent Session 2

SESSION 2A

SOLIDIFYING THE FRESHMAN CLASS: PREDICTING AND PREVENTING SUMMER MELT

11:15AM-12:00PM

Salon B

Jennifer Schon, Northwestern College

 

With demographic trends and consumer perceptions depressing enrollment at many colleges, researchers are increasingly focused on summer melt. Summer melt is common among persons of color (Rail, 2016) and those from disadvantaged backgrounds (Castleman & Page, 2013). This study investigates the creation of a model to predict summer melt at a selective, small, private college which has only a small portion of students who meet this criteria. What factors will predict and help prevent summer melt?

 

SESSION 2B

IF YOU BUILD IT, THEY WILL COME

11:15AM-12:00PM

Pines Room

Matthew Schuette, University of Kansas Medical Center)

 

The University of Kansas Medical Center has used QlikView for its BI platform since 2011. We now have nearly 100 applications that touch data across the university. In this talk, we dive into how a typical application comes to life from the ground up. We will showcase how we track user licenses and application hits. Finally, we touch upon the challenges inherited by having a successful BI tool that users depend upon. If you build it (right), they will come (and then back for more)!

 

SESSION 2C

AT THE INTERSECTION OF DATA POLICY AND INSTITUTIONAL RESEARCH

11:15AM-12:00PM

Columbia Room

Tasha Almond-Dannenbring, HelioCampus

 

This session will be presented by a member of the AIR Data Policy Advisory Group (DPAG). The session will include audience selected topics that connect IR to the larger landscape of higher education, policy, laws, accreditation, and more. We will discuss questions like “how do we in IR react to policy set by DoE, states, accreditors, systems, institutions, etc.? and “how do we in IR get ahead of the policies?  Help formulate the policies?” We may discuss topics related to financial aid, general data protection regulations, HLC accreditation, gainful employment, IPEDs benchmarking, efficiency in higher education, and analytics in higher education.

 


 

Lunch

 

LUNCH AND MIDAIR BUSINESS MEETING

12:00PM-1:30PM

Salon A

State of the Organization address, awards, and other business

Bobbie Augspurger, MidAIR President

 

Concurrent Session 3

SESSION 3A

TRACKING THE STRATEGIC PLAN

1:45PM-2:30PM

Salon B

Faith Maweu, University of Missouri System

 

UM System instituted the use of AchieveIt to track the Strategic Plan for all four Universities. The program provides access to users from different universities to provide updates to the Strategic Plan on a scheduled timeline. Dashboards, auto-generated reports and multi-campus comparisons are provided as needed.

 

 

SESSION 3B

 

PREDICTION OF NEW FIRST-TIME FRESHMAN ENROLLMENT

1:45PM-2:30PM

Pines Room

Meng Chen, University of Central Missouri

Weikai Qu, University of Central Missouri

 

The decision-making process of prospective students is very complicated because differences in enrollment choices are associated with a complex array of characteristics. In this study, we focused on new first-time freshman who were admitted in Fall, 2017 and 2018 at the University of Central Missouri (UCMO). The purpose of this study is to better understand the characteristics that are involved in this process and maximize the student yield.

 

SESSION 3C

 

USE THE VISUAL BASICS FOR APPLICATION AND EXCEL TIPS TO INCREASE PRODUCTIVITY

1:45PM-2:30PM

Columbia Room

Nannan Dong, Missouri State University

 

This presentation looks at VBA solutions for reporting issues. Banner system is not always friendly to reporting, for it is oriented to prioritize departments, faculty, and students. VBA and excel tricks can speed up reporting and increase accuracy, in some cases make reports possible. A case will be used to demonstrate the effectiveness of VBA and excel tricks.

 

                          

Concurrent Session 4

SESSION 4A

 

INVESTIGATING RELATIONSHIPS BETWEEN ADVISING AND ENGAGEMENT IN MIDWESTERN COMMUNITY COLLEGES

2:45PM-3:30PM

Salon B

Colleen Bullock, Center for Community College Student Engagement

Kyle Lovseth, Center for Community College Student Engagement

 

National survey data from the Center suggest that community colleges generally are not fully engaging their students in the type of academic planning and advising that supports long-term success. We will explore the relationship between academic advising and engagement in the MIDAIR region using the Community College Survey of Student Engagement (CCSSE), the Survey of Entering Student Engagement (SENSE), and the Community College Faculty Survey of Student Engagement (CCFSSE).

 

SESSION 4B

MISSOURI FAFSA FILER ENROLLMENT AND RETENTION RESULTS IN PUBLIC INSTITUTIONS: A COMPARISON TO MISSOURI’S NON-FAFSA FILERS

2:45PM-3:30PM

Pines Room

Greta Westerwald, Missouri Department of Higher Education and Workforce Development

 

This presentation compares three years of Missouri public sector enrollment and retention trends of Missouri resident first-time, full-time FAFSA filers aged 18-19 with first-time, full-time non-FAFSA filers of the same ages. American Community Survey (ACS) general population data was utilized to provide context and overall demographic comparison for Missouri residents aged 18-19

 

SESSION 4C

PREDICTING SUCCESS AT ADMISSION: TEACHER EDUCATION, TESTING AND EQUITY

2:45PM-3:30PM

Columbia Room

Michael McBride, Northwest Missouri State University

 

On April 5, 2019, the DESE Office of Educator Quality released a memo to all Missouri Educator Preparation Programs (EPP) indicating the ACT may be used as the entry-level test for preparation programs instead of the MoGEA. EPPs were allowed to choose their entry-level test and determine appropriate cut scores for whichever test they chose. Northwest Missouri State completed an analysis to develop a three-tier cut score process with rigor and equity based on student race and ethnicity.

 


 

Networking

 

REFRESHMENT BREAK

3:30PM-3:45PM

Ballroom/Lobby

Refreshments served

 

Concurrent Session 5

SESSION 5A

 

TAKE ACTION: DEVELOPING A PROACTIVE APPROACH TO STUDENT RETENTION

3:45PM-4:30PM

Salon B

Judi Reine, State Fair Community College

Allison Brosch, State Fair Community College

Tara Weber, State Fair Community College

Danika Doyle, State Fair Community College

 

An innovative student support tool was developed to predict student risk for course failure. Presenters will share tool development, statistical analysis, and how results are used to guide a proactive, individualized student support plan. Interactive discussion will guide participants to create a similar tool and plan to impact student retention. Lecture-style presentation.

 

SESSION 5B

 

REPORT OF MISSOURI EQUITY PROJECT

3:45PM-4:30PM

Pines Room

Jude Kyoore, Missouri Department of Higher Education and Workforce Development

Sam Bezjak, Missouri Department of Higher Education and Workforce Development

 

This is intended to share the primary findings of the Equity Report conducted by the Missouri Department of Higher Education and Workforce Development, in relation to public higher education access and progress across the state. We will identify where the gaps exist in the educational measures and the extent of those differences as it relates to race, age, income level, parental education, and geographical location. Finally, we will discuss some of the recommendations from the Equity Summit.

 


 

 

SESSION 5C

 

"WHAT ARE OUR ENROLLMENTS?" – HOW DATA DEFINITIONS AND ARCHITECTURE CAN AID (OR THWART!) DATA-DRIVEN DECISION MAKING

3:45PM-4:30PM

Columbia Room

Ben Wood, Columbia College

 

At some point in time, every researcher has been asked a question that requires further clarity before proceeding. Even seemingly simple questions such as “what are our enrollments” require defining what data is being requested. This presentation explores methods to improve data definitions and architecture, as well as explore potential roadblocks and methods to overcome them.

 

Additional Thursday Meetings

 

MIDAIR BOARD MEETING

4:45PM-5:30PM

Columbia Room

MidAIR Board of Directors Only  

 

Friday, November 15, 2019

Second Plenary Session

 

SECOND PLENARY SESSION

8:30AM-9:00AM

Salon A

Opening Remarks & Introduction

Bobbie Augspurger, MidAIR President

 

 

 

Networking

 

REFRESHMENT BREAK

10:00AM-10:30AM

Foyer

Refreshments served

 

Concurrent Session 6

SESSION 6A

IN A WORLD WHERE DATA ANALYTICS IS KING, WHAT SURVEY OPTIONS ARE THERE?

09:15AM-10:00AM

Salon B

Kelly Sharp, Columbia College

 

Surveys have become a regular part of life nowadays. We get surveys from the US Census Bureau to customer feedback surveys at our favorite restaurants and everything in between. Higher education is no different, with several different survey options available to gather student data and feedback. This presentation will look at some of the available surveys and talk about how to match the survey to your institutional needs and what surveys Columbia College has done historically and why.

 

SESSION 6B

MY STUDENTS – ENHANCING THE CLASSROOM WITH THE POWER OF DATA

09:15AM-10:00AM

Pines Room

Corinne Bannon, University of Kansas

 

Over the past several months, Analytics and Institutional Research at KU has collaborated with the Center for Teaching Excellence to create an interactive dashboard that allows faculty members to look at key components of the make up of their students enrolled in their classes. With the knowledge of these factors, modifications to curriculum and mode of instruction can be made to provide the best opportunity for student success. The collaboration and process for development will be discussed.

 

The Academic Data Analytics team has worked collaboratively on this project. Members of the team: Marcia Powers, Senior Principal Analyst; Denise Perpich, Principal Analyst; and Jason Koepp, Principal Analyst, will participate in this discussion/presentation. We will demo the dashboard, and discuss development and outreach efforts currently underway to refine the dashboard so it is ready to go live in Spring 2020.

 

SESSION 6C

YOU DON’T HAVE TO GO HOME (BUT YOU CAN’T STAY HERE)

09:15AM-10:00AM

Columbia Room

Ann Patton, University of Missouri – Columbia

 

Perhaps there’s no other area on a campus than institutional research that allows one to know about and be involved in so many aspects of its operations. Institutional research is like the duct tape of offices. So it’s a challenge to wind down one’s career and transition that bustle and excitement to others.

 

In this session we’ll discuss ways to keep a sense of mission and purpose as you watch others learn and take over what you used to do graciously get out of the way.

 

Concurrent Session 7

SESSION 7A

WHEN THE UNDERGRADUATE ADMISSION POLICY DOES NOT APPLY

10:15AM-11:15AM

Salon B

Ronald Thompson, University of Missouri System

 

The undergraduate admission policy of a large, public, Midwestern university is based on an applicant’s ACT percentile rank, high school graduation percentile rank, and whether of not the applicant has completed a suite of high school core courses. This presentation discusses how this policy might be altered to apply to applicants who do not have these three admissions policy components.

 

SESSION 7B

TUITION WAIVER PROCESS FOR GRADUATE STUDENTS AT THE UNIVERSITY OF MISSOURI – COLUMBIA: A 20-YEAR PERSPECTIVE

10:15AM-11:15AM

Pines Room

Karen Gruen, University of Missouri – Columbia

 

The current tuition waiver process at the University of Missouri has been in place for 20 years. This process will change for fiscal year 2021 with the advent of a new resource allocation budget model. In this session, we would like to outline our current process, with the hope of documenting historical perspectives.

 

SESSION 7C

USING THE GREAT GAME OF EDUCATION TO INFORM PRACTICES?

10:15AM-11:15AM

Columbia Room

Bobbie Augspurger, Missouri Southern State University

 

Find out what one college has done to improve financial awareness metrics and move that needle! Discussed will be campus wide initiative successes and growth takeaways when changing the accountability culture to a team approach founded in business based practices game theory.

 

 

Schedule at a Glance

WEDNESDAY, NOVEMBER 13

 

Registration

7:30AM-5:00PM

Professional Development Opportunity
(Morning Sessions)

8:00AM-11:30AM

Lunch On Own

11:30AM-1:00PM

Professional Development Opportunity
(Afternoon Sessions)

1:00PM-4:30PM

Welcome Reception

5:00PM – 7:00PM

 

THURSDAY, NOVEMBER 14

 

Registration (Continued)

7:30AM-12:00PM

Exhibitor Fair

7:30AM-5:00PM

First Plenary Session and Keynote Address

8:30AM-9:45AM

Concurrent Sessions

10:15PM-12:00PM

Lunch and MidAIR Business Meeting

12:00PM-1:30PM

Concurrent Sessions (Continued)

1:45PM-4:30PM

 

FRIDAY, NOVEMBER 15

 

Exhibitor Fair

7:30AM-12:00PM

Second Plenary Session

8:30AM-9:00AM

Concurrent Sessions (Continued)

09:15AM-11:00AM